Organizational Factors of Human Resource Records Management System Inputs to an Enhanced Record Management Programs for Public HEIs

Human resource records management presents cost and productivity challenges to human resource departments. Accumulation of files to back- files poses issues such as unpredicted detour of staff from the usual assignments just to handle and prevent further issues brought about by its increased volume. These challenges persist despite the so-called existing “state-of-the-art” technology, more so with the conventional HR records management. This study determined the organizational factors that compose and affect the records management system of public HEIs in Camarines Sur. The following were looked into: organizational characteristics of human resource records management system in terms of human resources capability, and non-human resources availability; the level of efficiency of human resource records management system, and; the relationship between human resource capability and human resource management system. The descriptive-evaluative design and weighted mean were used to gather and evaluate data from the 205 faculty and 142 non-teaching employees from the chosen four HEIs in Camarines Sur. The result emphasized that competenceis the top manifested indicator of the human resources capability, and storage equipment ranks first in the non-human resource availability. The notion that line management may be paralyzed by the use of technology was negated by the result that human competence is still the most essential factor in the human resource landscape. Further, the culture of teamwork and collaboration is essential for social transmission is still the primary foundation that surpasses that which perceived to be productive and cost-efficient in both human resource management technological innovation and human resource capability.

Keywords – Organizational Factors, Human Resource Management, Human Resource Records Management System, Records Management Program