Development of a Centralized Human Resource Information System of Cavite State University

This study focused in the automation and improvement of the Human Resource services. This includes managing of employees’ records, facilitating requests and processing of leave credits in accordance to the Civil Service Commission (CSC) rules and regulation, tracking the employees’ performance and skills, generating reports needed, and analyzing of employee information that will help in the decision making. This also includes attendance monitoring using biometrics, calculation of tardiness and absences of employees, and processing and printing of payroll. The system is developed using VisualBasic.Net, as the main programming language, SQL Server 2008 for back end database, MS Word and MS Excel for all needed reports. Two (2) units of computers that served as server and client, network devices and finger print biometric scanner completed the set-up of the developed system. The developed system consists of three (3) major application software or modules such as the Human Resource Information System, the Fingerprint Attendance System and the Payroll Alert System. The Human Resource Information System is used in the processing of employee records of the HR office. The Fingerprint Attendance System is used for getting the employee’s time-in and time-out for their attendance. ThePayroll Alert System is used in notifying the accounting staff to generate the payroll on time. Test results based  on efficiency in terms of CPU and memory usage, processing speed and accuracy of data, andconsistency of outputs turned out favorable to the system. Forty respondents composed of faculty and administrative personnel of Cavite State University rated the system as “Excellent” with an overall meanof 4.73. It signifies that the developed system is acceptable and functions according to its preferredspecifications.

Keywords: human resource, payroll, attendance monitoring, information system, biometrics